Tsarin Rushewar Aiki A Gudanar da Ayyuka | Jagoran Mafari A 2024

Gudanar da aiki kamar jagorancin ƙungiyar makaɗa ne. Kowane bangare yana buƙatar yin aiki tare don cimma kyakkyawan aiki. Amma yin komai ya tafi daidai ƙalubale ne na gaske tare da matsaloli kamar sassan da ba su daidaita ba, kurakurai da ke faruwa, da damar cewa komai na iya fita cikin tsari.

Shi ke inda Tsarin rushewar aiki a cikin Gudanar da Ayyuka (WBS) ya shigo. Ka yi la'akari da shi a matsayin sandar madugu wanda ke taimaka wa kowane bangare na aikin yin aiki tare da kyau.

A cikin wannan shafin yanar gizon, za mu nutse cikin manufar Tsarin Rushewar Aiki a cikin gudanar da ayyuka, bincika mahimman abubuwansa, samar da misalai, zayyana matakai don ƙirƙirar ɗaya, da kuma tattauna kayan aikin da za su taimaka wajen haɓakarsa.

Abubuwan da ke ciki

• Menene Tsarin Rushewar Aiki A Gudanar da Ayyuka?
• Mabuɗin Halayen Tsarin Rushewar Aiki A Gudanar da Ayyuka
• Bambance-Bambance Tsakanin WBS da Jadawalin Rushewar Aiki
• Misalai Na Tsarin Rushewar Aiki A Gudanar da Ayyuka
  • 1/ WBS Fayil
  • 2/ WBS Flowchart
  • 3/ Jerin WBS
  • 4/ WBS Gantt Chart
• Yadda Ake Ƙirƙirar Tsarin Rushewar Aiki A Gudanar da Ayyuka
  • Matakai 6 Don Ƙirƙirar WBS A Gudanar da Ayyuka
  • Mafi kyawun Tukwici
• Kayayyakin Don Tsarin Rushewar Aiki A Gudanar da Ayyuka
  • 1. Kamfanin Microsoft
  • 2. Buguwa
  • 3. Lucidchart
  • 4 Trello
  • 5. Hankali
  • 6. Smartsheet
• Kwayar

Ƙarin Nasihu Tare da AhaSlides

• Project Management
• Misalan kimanta aikin
• madadin aikin Microsoft

Menene Tsarin Rushewar Aiki A Gudanar da Ayyuka?

Tsarin Rushewar Aiki a cikin sarrafa ayyukan (WBS) kayan aiki ne don tarwatsa aikin zuwa ƙananan sassa masu iya sarrafawa. Wannan yana bawa masu gudanar da ayyuka damar gano ɗawainiyar ɗaiɗaikun ɗaiɗaiku, abubuwan da za a iya bayarwa, da fakitin aiki da ake buƙata don kammala aikin. Yana ba da taƙaitaccen bayani da tsari na abin da ake buƙatar cikawa.

WBS kayan aiki ne na tushe a ciki sarrafa aikin saboda yana ba da tsari bayyananne don abin da ake buƙatar yi:

• Shirya kuma ayyana iyakar aikin yadda ya kamata.
• Ƙirƙirar ƙididdiga daidai don lokaci, farashi, da albarkatu.
• Sanya ayyuka da nauyi.
• Bibiyar ci gaba kuma gano haɗarin haɗari ko batutuwa da wuri.
• Inganta sadarwa da haɗin gwiwa a cikin ƙungiyar aikin.

Mabuɗin Halayen Tsarin Rushewar Aiki A Gudanar da Ayyuka

WBS yana farawa da aikin a matsayin babban matakin kuma daga baya an rushe shi zuwa ƙananan matakan da ke dalla-dalla ƙananan sassa na aikin. Waɗannan matakan na iya haɗawa da matakai, abubuwan da za a iya bayarwa, ɗawainiya, da ƙananan ayyuka, waɗanda duk suna da mahimmanci don kammala aikin. Ana ci gaba da rushewar har sai an raba aikin zuwa fakitin aiki waɗanda ke da ƙanƙanta da za a ba da su da kuma gudanar da su yadda ya kamata.

Mabuɗin fasali na WBS sun haɗa da:

• Matsayi: Ra'ayi na gani, tsarin bishiya na duk abubuwan aikin, daga matakin mafi girma har zuwa mafi ƙarancin fakitin aiki.
• Keɓance Mutual: Kowane abu a cikin WBS ya bambanta ba tare da zobe ba, yana tabbatar da ayyukan alhaki da kuma guje wa kwafin ƙoƙarin.
• Ƙayyadaddun Sakamakon: Kowane matakin WBS yana da takamaiman sakamako ko abin da za'a iya bayarwa, yana sauƙaƙa auna ci gaba da aiki.
• Kunshin Aiki: Ƙananan raka'a na WBS, fakitin aiki suna da cikakkun bayanai waɗanda membobin ƙungiyar za su iya fahimtar abin da ake buƙata a yi, ƙididdige farashi da lokaci daidai, da kuma sanya nauyi.

Bambance-Bambance Tsakanin WBS da Jadawalin Rushewar Aiki

Duk da yake duka biyun kayan aiki ne masu mahimmanci a cikin gudanar da ayyukan, suna yin amfani da dalilai daban-daban. 

Fahimtar banbance tsakanin su biyun yana da mahimmanci don ingantaccen shiri da aiwatar da ayyuka.

A taƙaice, Tsarin Rushewar Aiki ya rushe "Menene" na aikin-bayyana duk ayyukan da ke tattare da su-yayin da jadawali na aikin (ko jadawalin aikin) ke magance "lokacin" ta hanyar tsara waɗannan ayyuka akan lokaci. 

Misalai Na Tsarin Rushewar Aiki A Gudanar da Ayyuka

Akwai nau'o'i daban-daban da Tsarin Rushewar Aiki A Gudanarwar Ayyuka zai iya ɗauka. Ga wasu nau'ikan gama gari da yakamata ayi la'akari dasu:

1/ Rubutun WBS: 

Wannan tsari yana da kyau don gani na tsara ayyuka ko ayyuka daban-daban yayin lokacin tsara aikin.

• ribobi: Sauƙi don tsara ayyuka, ƙara cikakkun bayanai, da gyarawa.
• fursunoni: Zai iya zama babba kuma marar amfani don ayyuka masu rikitarwa.

2/ Taswirar Tafiya ta WBS: 

Gabatar da Tsarin Rushewar Aiki A cikin Gudanar da Aiki a matsayin tsarin tafiyar da aiki yana sauƙaƙa ganin duk abubuwan da aka haɗa aikin, ko an rarraba su ta ƙungiya, rukuni, ko mataki.

• ribobi: A bayyane yana nuna alaƙa da dogaro tsakanin ayyuka.
• fursunoni: Maiyuwa bazai dace da ayyuka masu sauƙi ba, kuma ana iya rikitar da gani.

3/ Jerin WBS: 

Lissafin ayyuka ko kwanakin ƙarshe a cikin WBS ɗinku na iya zama hanya madaidaiciya don ci gaba da lura da ci gaba a kallo.

• ribobi: Sauƙaƙan kuma taƙaitacce, mai girma don babban matakin bayyani.
• fursunoni: Rashin cikakkun bayanai da alaƙa tsakanin ayyuka.

4/ WBS Gantt Chart:

Tsarin ginshiƙi na Gantt don WBS ɗinku yana ba da takamaiman lokacin gani na aikin ku, yana sauƙaƙa fahimtar duk jadawalin aikin.

• ribobi: Madalla don hangen nesa na lokutan aiki da tsarawa.
• fursunoni: Yana buƙatar ƙarin ƙoƙari don ƙirƙira da kulawa.

Yadda Ake Ƙirƙirar Tsarin Rushewar Aiki A Gudanar da Ayyuka

Anan ga jagora akan ƙirƙirar Tsarin Rushewar Aiki a cikin sarrafa ayyukan:

Matakai 6 Don Ƙirƙirar WBS A Gudanar da Ayyuka:

1. Ƙayyade iyakan aikin da manufofin: Bayyana manufofin aikin da abin da ake buƙatar isarwa.
2. Gano mahimman matakan aikin: Rarraba aikin zuwa ma'ana, matakan sarrafawa (misali, tsarawa, ƙira, haɓakawa, gwaji, turawa).
3. Jera manyan abubuwan da za a iya bayarwa: A cikin kowane lokaci, gano maɓalli ko samfuran (misali, takardu, samfuri, samfur na ƙarshe).
4. Rarraba abubuwan da za a iya bayarwa zuwa ayyuka: Kari da wargaza kowane abin da ake bayarwa zuwa ƙananan ayyuka masu iya aiki. Nufin ayyukan da za a iya sarrafa su cikin sa'o'i 8-80.
5. Tace da kuma tace: Yi bitar WBS don cikawa, tabbatar da an haɗa duk ayyukan da ake buƙata kuma babu kwafi. Bincika madaidaicin matsayi da takamaiman sakamako na kowane matakin.
6. Sanya fakitin aiki: Ƙayyade bayyanannen ikon mallakar kowane ɗawainiya, sanya su ga daidaikun mutane ko ƙungiyoyi.

Mafi kyawun shawarwari:

• Mayar da hankali kan sakamako, ba ayyuka: Ya kamata ayyuka su bayyana abin da ake buƙatar cimma, ba takamaiman matakai ba. (misali, "Rubuta littafin mai amfani" maimakon "Nau'in umarnin").
• Ci gaba da sarrafa shi: Nufin matakan 3-5 na matsayi, daidaita daki-daki tare da tsabta.
• Yi amfani da abubuwan gani: Zane ko ginshiƙi na iya taimakawa fahimta da sadarwa.
• Samu ra'ayi: Haɗa membobin ƙungiyar don yin bita da kuma tace WBS, tabbatar da kowa ya fahimci ayyukansu.

Kayayyakin Don Tsarin Rushewar Aiki A Gudanar da Ayyuka

Ga wasu shahararrun kayan aikin da ake amfani da su don ƙirƙirar WBS:

1. Kamfanin Microsoft

Microsoft Project - Jagorar software na sarrafa ayyukan da ke ba masu amfani damar ƙirƙirar cikakkun zane-zane na WBS, bin ci gaba, da sarrafa albarkatu yadda ya kamata.

2. Buguwa

Alkairi kayan aikin sarrafa kayan aiki ne na tushen girgije yana ba da ingantattun ayyukan ƙirƙirar WBS, tare da haɗin gwiwa da fasalulluka na bin diddigin ayyukan.

3. Lucidchart

Lucidchart filin aiki ne na gani wanda ke ba da zane-zane da hangen nesa don ƙirƙirar sigogi na WBS, taswirar gudana, da sauran zane-zane na ƙungiya.

4 Trello

Trello - Kayan aiki mai sassauƙa, tushen kati inda kowane kati zai iya wakiltar ɗawainiya ko ɓangaren WBS. Yana da kyau don sarrafa aikin gani.

5. Hankali

MindGenius - Kayan aikin sarrafa ayyukan da aka mayar da hankali kan taswirar tunani, tsara ayyuka, da gudanar da ayyuka, ba da damar ƙirƙirar cikakken taswirar WBS.

6. Smartsheet

Smartsheet - Kayan aikin sarrafa kayan aikin kan layi wanda ya haɗu da sauƙi na amfani da maƙunsar rubutu tare da ayyuka na ɗakin sarrafa aikin, manufa don ƙirƙirar samfuran WBS.

Kwayar

Tsarin Rushewar Aiki shine muhimmin kayan aiki a cikin sarrafa ayyukan. Yana taimakawa tsara aikin zuwa ƙananan ayyuka waɗanda suke da sauƙin sarrafawa. WBS kuma na iya fayyace makasudin aikin da abubuwan da za a iya bayarwa da kuma sanya tsarawa, rarraba albarkatu, da bin diddigin ci gaba mafi inganci.

💡Shin kun gaji da tsohuwar hanya mai ban sha'awa ta ƙirƙirar WBS? To, lokaci yayi da za a canza abubuwa! Tare da kayan aikin mu'amala kamar Laka, za ku iya ɗaukar WBS ɗinku zuwa mataki na gaba. Yi tunanin ƙaddamar da ƙwaƙwalwa da tattara ra'ayoyin ƙungiyar ku a cikin ainihin lokaci, duk yayin ƙirƙirar yanayi mai ban sha'awa da ma'amala. Ta hanyar haɗin kai, ƙungiyar ku za ta iya ƙirƙirar ingantaccen tsari wanda zai haɓaka ɗabi'a kuma yana tabbatar da jin ra'ayin kowa. 🚀 Bincika mu shaci don haɓaka dabarun sarrafa ayyukan ku a yau!

Ref: Forbes | Adobe | Manajan Project