How to Create an Excel Word Cloud (3 Fast Methods)

While Excel doesn't have a built-in word cloud feature, you can create Excel word clouds easily using any of the 3 techniques below:

Method 1: Use an Excel add-in

The most integrated method is to use an add-in, which allows you to create a word cloud directly within your Excel spreadsheet. A popular and free option is Bjorn Word Cloud. You can search for other word cloud tools in the add-in library.

Pass 1: Ipprepara d-data tiegħek

• Place all the text you want to analyse into a single column. Each cell can contain one or multiple words.

Step 2: Install the "Bjorn Word Cloud" add-in

1. Mur fil- Daħħal tab fuq iż-żigarella.
2. Ikklikkja fuq Ikseb Add-ins.
3. In the Office Add-ins store, search for "Bjorn Word Cloud".
4. ikklikkja l- Żid button next to the Pro Word Cloud add-in.

Step 3: Generate the word cloud

1. Mur fil- Daħħal tab u kklikkja fuq My Add-ins.
2. Agħżel Bjorn Word Cloud to open its panel on the right side of your screen.
3. The add-in will automatically detect your selected text range. Click the Oħloq sħaba tal-kliem buttuna.

Step 4: Customise and save

• The add-in provides several options to customise the font, colours, layout (horizontal, vertical, etc.), and case of your words.
• You can also adjust the number of words displayed and filter out common "stop words" (like 'the', 'and', 'a').
• The word cloud will appear in the panel. You can export it as an SVG, GIF, or a webpage.

Method 2: Use a free online word cloud generator

If you don't want to install an add-in, you can use a free online tool. This method often provides more advanced customisation options.

Step 1: Prepare and copy your data in Excel

• Organise all your text into a single column.
• Highlight the entire column and copy it to your clipboard (Ctrl+C).

Step 2: Use an online tool

1. Navigate to a free word cloud generator website, such as AhaSlides ġeneratur tas-sħaba tal-kliem, or https://www.google.com/search?q=FreeWordCloud.com.
2. Look for an "Import" or "Paste Text" option.
3. Paste your copied text from Excel into the text box provided.

Step 3: Generate, customise, and download

1. Click the "Generate" or "Visualise" button to create the word cloud.
2. Use the website's tools to customise fonts, shapes, colours, and word orientation.
3. Once you are satisfied, download the word cloud as an image (usually PNG or JPG).

Method 3: Use Power BI

If you have Power BI ready on your desktop, this could be a good but more advanced way to generate Excel word clouds when you have to process a large amount of words.

Step 1: Prepare your data in Excel

First, you need to organise your text data properly in an Excel sheet. The ideal format is a single column where each cell contains the words or phrases you want to analyse.

1. Create a Column: Put all your text into a single column (e.g., Column A).
2. Format as a Table: Select your data and press Ctrl + T. This formats it as an official Excel Table, which Power BI reads more easily. Give the table a clear name (e.g., "WordData").
3. Ħlief your Excel file.

Step 2: Import your Excel file into Power BI

Next, open Power BI Desktop (which is a free download from Microsoft) to connect to your Excel file.

1. Open Power BI.
2. Fuq il home tab, ikklikkja Ikseb Dejta u agħżel Ktieb tax-Xogħol Excel.
3. Find and open the Excel file you just saved.
4. Fil- Navigator window that appears, check the box next to your table's name ("WordData").
5. Ikklikkja tagħbija. Your data will now appear in the Data pane on the right side of the Power BI window.

Step 3: Create and configure the word cloud

Now you can build the actual visual.

1. Add the visual: Fil- Viżwalizzazzjonijiet pane, find and click on the kelma Cloud icon. A blank template will appear on your report canvas.
2. Add your data: Minn Data pane, drag your text column and drop it into the kategorija field in the Visualisations pane.
3. Iġġenera: Power BI will automatically count the frequency of each word and generate the word cloud. The more frequent a word is, the larger it will appear.

Tips

• Clean your data first: remove stop words (like “and”, “the”, “is”), punctuation, and duplicates for clearer results.
• If your text is in multiple cells, use formulas like =TEXTJOIN(" ",TRUE,A1:A50) to combine everything into one cell.
• Word clouds are great for visualisation, but don’t show exact frequency counts—consider pairing them with a pivot table or bar chart for deeper analysis.