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Free course template · Global

Your data and AI tools: What you can and cannot share

A ready-made course, live deck and two surveys for all employees; run by data protection. AhaSlides tracks progress, completion and scores for you. 30 minutes, 6 lessons, 10-question final check. Last reviewed 21 October 2026; not legal advice.

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Course outline at a glance

  • The helpful assistant
  • What went wrong
  • Timeline
  • Flashcards
  • Quiz

  • Four classes
  • Shadow AI
  • Which class is it?
  • Tabs
  • Accordion
  • Sorting activity
  • Multi-select quiz

  • Five steps
  • Clean the prompt
  • Pass or stop?
  • Process
  • Sorting activity
  • Scenario
  • Quiz

  • The over-broad permission
  • Unreleased meeting notes
  • The customer list
  • Scenario
  • Multi-select quiz

  • If you shared too much
  • Asking for a tool
  • Process
  • Checklist
  • Quiz

Final check: 10 questions, 80% to pass

Try some questions from the course

Question 1 of 3

What was the main reason the salary data appeared in the answer?

 

The assistant had access to far more than the task needed, so it could use anything in the drive. Narrow access, checked before connecting, is the safeguard. The question was normal, the colleague did nothing wrong, and the problem was not the template.

Lesson 1, An AI assistant exposes salary files, teaches this. See the outline

Question 2 of 3

Step 4 of the check asks whether you can remove or replace the personal parts. Why is this useful?

 

Often the AI only needs the shape of the task, not the identities. Replacing names with placeholders shares much less personal data. Check that what is left cannot point to the person, for example dates, order numbers or unusual details. It does not make a tool approved, and it does not replace checking the output.

Lesson 3, The five-step check before you paste or connect, teaches this. See the outline

Question 3 of 3

You think a new AI tool would save your team hours. What is the best first step?

 

Make a request through the organisation's route, saying the task, the data, the tool and the benefit. Using it first and asking later, or using a personal account, puts data outside the organisation's control.

Lesson 5, Reporting an incident and requesting approved tools, teaches this. See the outline

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Learners earn a certificate

Your organisation

Certificate of completion

This certifies that

Alex Morgan

has completed

Your data and AI tools: What you can and cannot share

Completed on12 October 2026
Sample certificate with a placeholder learner name.

Style 1 of 6: Standard

Everyone who finishes gets a certificate with their name, the course title and the completion date. Add your own logo, colours and signer.

Three pieces that work together

Learners prepare on their own, you answer questions live, and the surveys tell you what stuck. 7 fields to fill in with your own policy, contacts and locations; each one is highlighted inside the course.

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The Your data and AI tools: What you can and cannot share course as a learner first sees it

Completion is tracked for you

Learners sign in to take the course, so every start, finish and score is recorded in AhaSlides. No spreadsheet to keep.

  • Who has finished

    See who has not started, who is in progress and who has completed the course.

  • Every score

    Each learner's result on the 10-question final check, against the 80% pass mark.

  • What landed

    Survey results show what people took away, and the 30-day check-in shows whether they use it.

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6 lessons, about 30 minutes

What learners can do at the end of each lesson. Minutes are an estimate.

  • Lesson 1: An AI assistant exposes salary files · 6 min

    Before you begin · The helpful assistant · What went wrong

  • Lesson 2: Personal data, confidentiality classes and shadow AI · 6 min

    Four classes · Shadow AI · Which class is it?

  • Lesson 3: The five-step check before you paste or connect · 5 min

    Five steps · Clean the prompt · Pass or stop?

  • Lesson 4: Grey areas: permissions, meeting notes, customer lists · 5 min

    The over-broad permission · Unreleased meeting notes · The customer list

  • Lesson 5: Reporting an incident and requesting approved tools · 4 min

    If you shared too much · Asking for a tool

  • Lesson 6: Final assessment and acknowledgement · 4 min

    10 questions, 80% to pass. The result is saved to the learner's record.

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Often taught together

Courses teams often run alongside this one.

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Common questions

Yes. The course, the live deck and both surveys are free. Claiming the template into your AhaSlides account is free too.

Yes. The course is self-paced and online, and the live deck lets you add a live session in the room or online.

At hire, annually, and when an AI tool is approved or restricted.

All employees; run by data protection, IT security or L&D.

Record completion in your own LMS or record system, so you can show who finished the course and when.

Yes, everything. Change the wording, swap scenarios for ones from your workplace, add your logo, or remove parts that don't apply.

Your own details, each highlighted inside the course:
  • Classification levels and examples
  • Tools and what data class each may take
  • Where to report data shared by mistake
  • How to ask for a new tool
  • Surveys and completion record
Then edit anything else you like: wording, scenarios, your logo.
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Ready to run it?

Free. Copy the course, live deck and both surveys into your AhaSlides account in one click.

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