United KingdomRequired by lawUK GDPR

UK: Data protection (UK GDPR & DPA 2018)

A ready-made course you customise for your organisation, with a live session deck and two surveys. You only add the 8 details that are specific to your organisation.

See the live deckSee the full outline
Try the coursePreview the survey
Length
35 min
Lessons
7 lessons
Frequency
At induction + annually
Last reviewed
12 Oct 2026
Case practice
What would you do?

Manchester HR adviser Sian emails a disciplinary letter to the wrong "Chris"

Try it: this is one of 15 interactive activities in the course.

What's included

Three pieces that work together

Copy once, get everything. Learners prepare on their own, you answer questions live, and the surveys tell you what stuck.

Self-paced course

Short lessons with real workplace scenarios, not walls of text.

  • 7 lessons, about 35 minutes
  • 2 video slots (you add the videos)
  • Tabs, flashcards, scenario, accordion and quizzes
  • 12-question final check, 80% to pass

Live session deck

An AhaSlides presentation to run after the course, in person or online.

  • 9 slides
  • Quiz, poll, word cloud slides
  • A closing slide for your contacts

Two surveys

Find out what landed, and whether people use it on the job.

  • Post-course feedback, about 2 minutes
  • 30-day check-in
  • Anonymous by default
  • Results feed your next refresher

Learning objectives

At the end of this course, learners can

Built to the law Each objective names the requirement it comes from and the lesson that covers it.

IDObjectiveRequired byWhere it's covered
TO 1.0Achieve ≥ 80% on the final assessment-Whole course
LO 86.1.1Explain why data protection matters and what the regulator can doUK GDPR Art. 83; DPA 2018Lesson 1: Why it matters
LO 86.2.1Identify personal data, special category data and criminal offence dataArt. 4(1), 9, 10Lesson 2: What's covered
LO 86.3.1Apply the 7 principles and lawful bases to everyday tasksArt. 5, 6; DUAA recognised legitimate interestsLesson 3: Allowed vs not allowed
LO 86.4.1Recognise individuals' rights requests and complaints and route them within deadlines + your infoArt. 12-22; DUAA s.103Lesson 4: Rights, complaints & deadlines
LO 86.5.1Spot and report a personal data breach immediately so the 72-hour deadline can be met + your infoArt. 33-34Lesson 5: Case practice
LO 86.6.1Escalate to the DPO/data protection lead + your infoArt. 37-39Lesson 6: Escalate correctly

Your part: what a template can't do for you

  • Your workplace details: fill in the 8 highlighted fields so the course describes your own policies, contacts and locations.
  • Records: record completion in your own LMS or record system.

Course outline

7 lessons, about 35 minutes

Minutes per lesson are an estimate, shared out by page count.

ContentInteractiveVideoYou customise
1

Why it matters

3 pages

8 min
Before you beginNoteList
It's about peopleKey factTextVideo
Who's whoTabsQuiz
2

What's covered

2 pages

5 min
Personal dataFlashcards
Principles & lawful basesAccordionTabsMulti-select quiz
3

Allowed vs not allowed

2 pages

5 min
Sort itSorting activity
CheckQuiz
4

Rights, complaints & deadlines

2 pages

5 min
Recognise a requestFlashcardsTable
Route itProcessYour infoQuiz
5

Case practice

2 pages

5 min
Wrong recipientScenario
The angry customerScenarioQuiz
6

Escalate correctly

1 page

2 min
Who to tellTableYour infoYour infoYour infoYour infoNoteQuiz
7

Final assessment

Assessment

5 min
Final check12 questions80% to passCompletion page

Live deck and surveys

9 slides to run live, two surveys to close the loop

Pink slides are interactive. Both surveys are anonymous; pink questions are written for this course.

TitleTitle
PollWhich personal data do you handle most?
QuizIs an IP address personal data?
QuizDeadline to report a notifiable breach to the regulator?
ContentWhat changed with the Data (Use and Access) Act 2025
QuizCan a SAR be made verbally?
Word cloudWhere could data leak from in your team?
Content · customiseOur reporting routes
Q&AQ&A, then closing
Post-course feedback: 11 questions, about 2 min
  1. Overall rating 5 stars
  2. Relevant, realistic, right length, helpful activities agree/disagree grid
  3. What was most useful? multi-select
  4. Confidence before this course, and now 1-5 scale
  5. How confident are you handling these? grid
  6. Where is personal data most at risk in your work? multiple choice
  7. Which data protection question comes up most in your job? short text
  8. I'd feel comfortable reporting a data mistake I made myself. 1-5 scale
  9. One thing we should change or add open text
  10. Would you recommend this course? NPS
30-day check-in
  1. Have you used what you learned since the course? multiple choice
  2. How confident are you today? Compare with day 1 1-5 scale
  3. Do you know where to find our data protection lead and breach reporting channel? yes / no / not sure
  4. A moment where the training helped, or where you weren't sure open text
  5. Which topics should the next refresher focus on? ranking

Results show whether people use the training on the job, not just whether they finished it.

Make it yours

8 fields to fill in, and you're ready

Everything else is done. These are the details only your organisation knows; each one is highlighted inside the course.

  • DPO or privacy team{{DPO_OR_PRIVACY_TEAM}}
  • Breach reporting channel{{BREACH_REPORTING_CHANNEL}}
  • It security contact{{IT_SECURITY_CONTACT}}
  • Data protection policy link{{DATA_PROTECTION_POLICY_LINK}}
  • Retention schedule link{{RETENTION_SCHEDULE_LINK}}
  • Which AI tools may process personal data{{APPROVED_AI_TOOLS}}
Show all 8 fields
  • DUAA complaints route{{COMPLAINTS_FORM_LINK}}
  • LMS or record system{{LMS_OR_RECORD_SYSTEM}}

FAQ

Common questions

Can I run UK: Data protection (UK GDPR & DPA 2018) training online?

The course itself is self-paced and online, and the live deck lets you add a live session. Whether online delivery meets your local rules depends on the law that applies to you, so check UK GDPR or ask your own counsel.

How often is this training needed?

At induction + annually (Art. 39(1)(b) - DPO monitors awareness-raising and training; Art. 5(2) accountability).

Who needs this training?

All UK staff who handle personal data; variant: managers/data owners.

What records should I keep?

Record completion in your own LMS or record system, so you can show who finished the course and when. Check the retention period that applies to you in UK GDPR.

Can I edit the content?

Yes, everything. Change the wording, swap scenarios for ones from your workplace, add your logo, or remove parts that don't apply. Keep anything your own law requires you to cover.

Related templates

Often taught together

All International templates →
United KingdomRequired by law

UK: Preventing sexual harassment at work

All workers · International

40 min
United KingdomRequired by law

UK: Bribery act 2010

All staff and associated persons · International

35 min
United KingdomRequired by law

UK: Modern slavery awareness

All UK staff; variant: procurement · International

30 min
United KingdomRequired by law

UK: Display screen equipment (DSE) safety

DSE "users" · International

25 min
Last reviewed: 12 October 2026Based on: UK GDPR (retained Regulation (EU) 2016/679 as amended); Data Protection Act 2018; Privacy and Electronic Communications …Templates are a starting point, not legal advice.

Ready to run it?

Open the live deck to see how the session runs alongside the course and both surveys.

See the live deck