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How To Handle A Team As A Team Leader in 7 Powerful Ways | 2024 Reveals

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Jane Ng 08 January, 2024 8 min read

How To Handle A Team As A Team Leader - Managing a team goes far beyond a job title; it's a delicate balance of skills, communication, and understanding. In this blog post, we'll delve into the 7 specific strategies of how to manage a team as a leader.

From setting clear expectations to cultivating a positive team culture, this guide is your roadmap to becoming a leader who not only oversees tasks but truly inspires and guides their team towards success.

Table Of Contents 

Elevate Your Team Management

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What Defines Good Team Management?

Being good at team management means effectively leading, coordinating, and nurturing a group of individuals to collectively achieve shared objectives.

Whether you're a team leader or manager, effective team management involves tasks such as setting clear objectives, organizing tasks, and ensuring everyone is on the same page. It's about fostering a positive working environment, resolving issues, and encouraging collaboration among team members. 

Image: freepik

Skills You Need For Effective Team Management

  • Communication Skills: Clear transmission of ideas and expectations is paramount for a cohesive and informed team.
  • Inspiration and Motivation: Creating a positive and goal-oriented atmosphere encourages a collective drive towards success.
  • Organizational Skills: A good team manager must possess adept organizational skills. Efficient distribution of tasks and meeting deadlines ensures smooth workflow and task completion.
  • Conflict Resolution: Conflict resolution skills play a pivotal role in maintaining team harmony. Addressing issues promptly and constructively helps sustain a positive team dynamic.
  • Delegation and Empowerment: Empowering team members to contribute meaningfully fosters a sense of ownership and accountability within the team.
  • Adaptability: Navigating change and steering the team toward collective success amidst evolving circumstances requires a manager who can adapt and lead effectively.

How To Handle A Team As A Team Leader

Here's a detailed guide on how to handle a team as a team leader:

1/ Get To Know Your Team

By investing time and effort into understanding their unique qualities, you create a foundation for effective communication, delegation, and overall team success. Here are some examples of how to accomplish this:

  • Schedule regular one-on-one meetings with each team member, asking open-ended questions about their professional background, career goals, and interests to build a personal connection.
  • Plan an informal team lunch or an offsite activity where team members can engage in non-work conversations. 
  • Use personality assessments to understand individual working styles like Myers-Briggs or DISC. Discuss the results as a team to enhance self-awareness and improve collaboration.
  • During team meetings, encourage each member to share updates on their projects, discuss challenges, and express their opinions.
How To Handle A Team As A Team Leader
How To Handle A Team As A Team Leader

2/ Communicate Clearly and Regularly.

Clear and regular communication establishes a foundation of trust and transparency within the team. Keep your team members in the loop about what's going on, both big and small. This will help them feel more engaged and invested in their work.

Here are some examples:

  • Hold weekly or bi-weekly meetings to discuss project progress, upcoming tasks, and any organizational changes. Encourage team members to ask questions.
  • Embrace an open-door policy where team members feel comfortable dropping by to discuss concerns or share ideas.
  • Conduct one-on-one check-ins with team members. This personal touch strengthens the manager-employee relationship.
  • Use surveys or feedback sessions to gather input on team processes, projects, or overall satisfaction.

3/ Set Clear Goals and Expectations

Clear goals and expectations provide a roadmap for success and enhance overall team performance. By incorporating these strategies, you ensure that your team understands, commits to, and is motivated to achieve the goals set for them.  

Here are some examples of how to handle a team as a team leader:

  • Clearly articulate the specific objectives you want to achieve. Instead of a goal like "Improve customer satisfaction," specify "Increase customer satisfaction scores by 21% within the next month with enhanced customer support training."
  • Make the goals SMART: Specific, Measurable, Achievable, Relevant, and Time-bound.
  • Divide large goals into smaller, more achievable tasks.
  • Define KPIs to measure progress. If the goal is to improve customer service, the KPIs could include average response time, customer satisfaction scores, and the resolution rate of customer issues.

4/ Lead by Example 

Demonstrating through your own actions the values and behaviors you want to see in your team is what leading by example is all about. By consistently modeling the qualities you expect, you inspire your team to follow suit, creating a positive and productive work environment.

Here are some examples of how to handle a team as a team leader:

  • Show a strong commitment to your work. Arrive on time, meet deadlines consistently, and put in the effort required for tasks. The team will look up to you as a role model.
  • Approach challenges with a can-do attitude. Even in difficult situations, focus on solutions rather than dwelling on problems.
  • Take responsibility for your actions. If a mistake occurs, admit it and work on finding a solution.
  • Share relevant information about organizational changes or project updates promptly. This builds trust and encourages transparency within the team.
How to handle a team as a team leader. Image: freepik

5/ Give Feedback, Both Positive and Negative

Effective feedback is a tool for growth and improvement. When delivered thoughtfully and constructively, it contributes to the development of individual team members and enhances overall team performance.

Here are some examples of how to handle a team as a team leader:

  • Give positive feedback. Instead of a generic "Good job," provide specific feedback like "Your thorough research and attention to detail in the last project significantly contributed to its success. Well done!"
  • When offering negative feedback, focus on constructive solutions. 
  • Don't solely focus on mistakes. Acknowledge achievements and strengths while addressing areas for improvement to create a well-rounded feedback approach.
  • Use the "Sandwich" Technique. Begin with positive feedback, address areas needing improvement, and end with more positive reinforcement. 
  • Encouraging self-awareness and responsibility, you could ask questions like "What aspects of this project do you think went well?" or "In what ways do you think you could improve your approach for next time?"

6/ Delegate Tasks Effectively

Effective delegation empowers team members, promotes skill development, and enhances overall team efficiency. By mastering this skill, you can create a collaborative and high-performing work environment.

Here are some examples of how to handle a team as a team leader:

  • Clearly communicate the task's objectives, expectations, and deadlines. Instead of saying, "Handle the client presentation," provide specifics like "Prepare a 10-slide presentation highlighting our recent achievements for the client meeting on Friday."
  • Avoid overloading a team member who is already working on multiple projects. Distribute tasks evenly to prevent burnout.
  • Delegate tasks that empower team members and align with their development goals.
  • Make sure that the team members are equipped with all the required resources and information to carry out their tasks effectively. 
  • Promote skill development by rotating responsibilities among team members.
Image: freepik

7/ Take Care Of Yourself

Taking care of yourself is not only beneficial for your well-being but also essential for effective leadership. By incorporating self-care practices into your routine, you set a positive example for your team and foster a healthy work environment.

Here are some examples of how to handle a team as a team leader:

  • Establish clear boundaries between work and personal life. Communicate these boundaries to your team to foster a culture of 
  • Take short breaks during the day to stretch, walk, or practice deep breathing. These pauses contribute to increased focus and productivity.
  • Avoid overcommitting and set achievable goals. Instead of taking on too many projects simultaneously, prioritize tasks and set realistic deadlines.
  • Engage in activities you enjoy, such as jogging, yoga, or cycling. Physical exercise contributes to overall well-being and boosts energy levels.
  • Develop meaningful connections with colleagues, mentors, or friends. When you encounter difficulties, it can be helpful to discuss your experiences and ask for guidance. 
  • It's important to know your boundaries and be willing to say No when necessary.

Key Takeaways

How to handle a team as a team leader - Effective team leadership is a multifaceted skill that involves clear communication, strategic delegation, and a commitment to the well-being of both the team and the leader. 

Using interactive tools can be a game-changer in creating a dynamic team culture

💡 Using AhaSlides during team meetings and presentations allows team leaders to capture the attention of their employees, encouraging active participation and collaboration. The interactive features and templates provided by AhaSlides not only make meetings more engaging but also provide valuable insights into the team's perspectives and ideas. As a team leader, embracing modern tools like AhaSlides can be a game-changer in creating a positive and dynamic team culture.

FAQs

How would you manage a team if you are a team leader?

Delegate tasks based on team members' strengths, communicate clearly, and foster a collaborative and supportive environment.

How do you work effectively as a team leader?

Lead by example, listen actively, and provide constructive feedback. Utilize tools like AhaSlides for interactive communication.

How should a team leader behave?

Be transparent, approachable, and fair. Encourage teamwork, prioritize employee well-being, and adapt to changing circumstances.

Ref: Indeed | ClickUp