Privacy Policy

The following is the Privacy Policy of AhaSlides Pte. Ltd. (collectively, “AhaSlides”, “we”, “our”, “us”) and sets forth our policies & practices in connection with personal data that we collect through our website, and any mobile sites, applications, or other mobile interactive features (collectively, the “Platform”).

Our notice is to comply and ensure that our employees comply with the requirements of the Singapore Personal Data Protection Act (2012) (“PDPA”) and any other relevant privacy laws like The General Data Protection Regulation (EU) 2016/679 (GDPR) in the locations in which we operate.

In order to use the services provided on our Platform, you will have to share your personal data with us.

Whose information we collect

Individuals accessing the Platform, those who are registering to use the services on the Platform, and those who voluntarily provide personal data to us ("you") are covered by this Privacy Policy.

“You” can be:

• a “User”, who has signed up for an Account on AhaSlides;
• an “Organisation Contact Person”, who is AhaSlide’ point of contact at an organisation;
• a member of an “Audience”, who anonymously interacts with an AhaSlides presentation; or
• a “Visitor” who visits our Websites, sends us emails, sends us private messages on our Websites or to our social media profiles, or in any other way interacts with us or uses parts of our Services.

What information we collect about you

Our principle is to only collect the bare minimum of information from you so that our services could function. It may include:

User-provided information

• Registration information, including your name, email address, billing address.
• User-generated contents (“UGC”), such as presentation questions, answers, votes, reactions, pictures, sounds, or other data and materials that you upload when you use AhaSlides.

You are liable for personal data included in information submitted by you to AhaSlides presentations in your use of the Services (e.g. the documents, text and pictures submitted electronically), as well as personal data provided by your Audience in their interaction with your AhaSlides Presentation. AhaSlides will only store such personal data to the extent provided and as a result of your use of the Services.

Information we collect automatically when you use the Services

We collect information about you when you use our Services, including browsing our websites and taking certain actions within the Services. This information helps us to troubleshoot technical problems and improve our Services.

The information we collect includes:

• Your use of the Services: We keep track of certain information about you when you visit and interact with any of our Services. This information includes the features you use; the links you click on; the articles you read; and the time you spent on our Websites.
• Device and Connection Information: We collect information about your device and network connection you use to access the Services. This information includes your operating system, browser type, IP address, URLs of referring/exit pages, device identifiers, language preference. How much of this information we collect depends on the type and settings of the device you use to access the Services, your browser's settings, and your network settings. This information is logged anonymously, is not linked to your Account, and thus does not identify you. As part of our standard application monitoring procedure, this information is kept on our system for one month before being deleted.
• Cookies and Other Tracking Technologies: AhaSlides and our third-party partners, such as our advertising and analytics partners, use cookies and other tracking technologies (e.g., pixels) to provide functionality and to recognise you across different Services and devices. For more information, please see the Cookies Policy section.

We may also collect, use and share your information to produce and share aggregated insights that do not identify you. Aggregated data may be derived from your Personal Information but is not considered Personal Information as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature, or to generate statistics about our users.

Third-party service providers

We engage third party companies or individuals as service providers or business partners to process your Account to support our business. These third parties are our Subprocessors and may, for example, provide and help us with computing and storage services. Please see our full list of Subprocessors. We always ensure that our Subprocessors are bound by written agreements that require them to provide at least the level of data protection required of AhaSlides.

We use Subprocessors to deliver the best Services possible to you. We do not sell personal data to Subprocessors.

Use of Google Workspace Data

Data obtained through Google Workspace APIs is used solely to provide and improve AhaSlides' functionality. We do not use Google Workspace API data to develop, improve, or train generalized AI and/or ML models.

How we use your information

We use your personal information for the following purposes:

• Provision of services: We use information about you to provide the Services to you, including to process transactions with you, authenticate you when you log in, provide customer support, and operate, maintain, and improve the Services.
• For research and development:  We are always looking for ways to make our Services more useful, faster, more pleasant, more secure. We use information and collective learnings (including feedback) about how people use our Services to troubleshoot, to identify trends, usage, activity patterns, and areas for integration and to improve our Services and to develop new products, features and technologies that benefit our users and the public. For example, to improve our forms, we analyse users' repeated actions and time spent on them to find out which parts of a form are causing confusion.
• AI-Powered Features and Profiling: Some features in AhaSlides integrate AI-powered tools to enhance usability and improve recommendations. AI may assist with content generation, template suggestions, and usability improvements, but these features do not collect additional personal data beyond what is provided by the user. AhaSlides may use automated processes to improve user experience, service quality, and security. This includes analysing user interactions and preferences to enhance usability and ensure compliance with our policies. However, we do not use user data to train AI models, and third-party AI services used for processing do not store or retain user inputs beyond what is necessary for processing. We do not engage in automated decision-making that produces legal or significant effects on users without human involvement. Some automated processes are essential to our service and cannot be opted out of. For more details, see our AI Use Policy.
• Customer management: We use contact information from registered users to manage their accounts, to provide customer support, and notice them about their subscriptions.
• Communication: We use contact information to communicate and interact with you directly. E.g., we may send notifications regarding upcoming feature updates or promotions.
• Compliance: We may use your personal information to enforce our Terms of Service, and to comply with our legal obligations.
• For safety and security: We use information about you and your Service use to verify accounts and activity, to detect, prevent, and respond to potential or actual security incidents and to monitor and protect against other malicious, deceptive, fraudulent or illegal activity, including violations of our Policies.

How we share information we collect

• We may disclose your Personal Information to our authorised service providers that perform certain services on our behalf. These services may include fulfilling orders, processing credit card payments, customisation of content, analytics, security, data storage and cloud services, and other features offered through our Services. These service providers may have access to Personal Information needed to perform their functions but are not permitted to share or use such information for any other purposes.
• We may disclose or share your Personal Information to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganisation, dissolution or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which Personal Information held by us about our users is among the assets transferred. If such a sale or transfer occur, we will use reasonable efforts to try to ensure that the entity to which we transfer your Personal Information uses information in a manner that is consistent with this Privacy Policy.
• We access, preserve and share your Personal Information with regulators, law enforcement or others where we reasonably believe such disclosure is needed to (a) comply with any applicable law, regulation, legal process, or governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address illegal or suspected illegal activities, security or technical issues, (d) protect against harm to the rights, property or safety of our company, our users, our employees, or other third parties; or (e) to maintain and protect the security and integrity of AhaSlides Services or infrastructure.
• We may disclose aggregated information about our users. We also may share aggregated information with third parties for conducting general business analysis. This information does not contain any Personal Information and cannot be used to identify you.

How we store and secure information we collect

Data security is our top priority. All data you may share with us is fully encrypted both in transmission and at rest. AhaSlides Services, user content, and data backups are securely hosted on Amazon Web Services platform (“AWS”). The physical servers are located in two AWS Regions:

• The "US East" Region in North Virginia, USA.
• The "EU Central 1" Region in Frankfurt, Germany.

For more information on how we protect your data, please see our Security Policy.

Payment related data

We never store credit card or bank card information. We use Stripe and PayPal, which are both Level 1 PCI compliant third-party vendors, to process online payments and invoicing.

Your choices

You can set your browser to refuse all or some browser cookies or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of our Services may then be inaccessible or not function properly.

You can choose not to provide us with Personal Information, but that may result in you being unable to use certain features of AhaSlides Services because such information may be required for you to register as a user, purchase Paid Services, participate in an AhaSlides presentation, or make complaints.

You can make changes to your information, including accessing your information, correcting or updating your information or deleting your information by editing the "My Account" page in AhaSlides.

Your rights

You have the following rights with respect to our collection of the Personal Information we collect about you. We will respond to your request consistent with the applicable laws as soon as practicable, normally within 30 days, after proper verification procedures. Your exercise of these rights is usually free of charge, unless we deem it is chargeable under the applicable laws. 

• Right to access: You may submit a request to access the Personal Information we collect about you by emailing us at hi@ahaslides.com. 
• Right to rectification: You may submit a request to rectify the Personal Information we collect about you by emailing us at hi@ahaslides.com.
• Right to erasure: You can at all times delete your AhaSlides presentations when you are logged into AhaSlides. You may delete your entire Account by going to the "My Account" page, then going to the "Account Deletion" section, then following the instruction there.
• Right to data portability: You may ask us to transfer some of your Personal Information, in structured, commonly used and machine-readable formats to you or other environments designated by you, if technically feasible, by emailing us at hi@ahaslides.com.
• Right to withdraw consent: You may withdraw your consent and ask us not to continue to collect or process your Personal Information at any time if that information is collected on the basis of your consent by emailing us at hi@ahaslides.com. Your exercise of this right will not affect the processing activities that occurred before your withdrawal. 
• Right to restrict processing: You may request us to stop processing your Personal Information if you believe such information is collected unlawfully or you have other reason by emailing us at hi@ahaslides.com. We will examine your request and respond accordingly. 
• Right to object: You may object to the processing of any Personal Information we collect about you, if such information is collected on the basis of legitimate interests, at any time by emailing us at hi@ahaslides.com. Please note that we may reject your request if we demonstrate compelling legitimate grounds for the processing, which override your interests and freedom or the processing is for the establishment, exercise, or defense of legal claims. 
• Right concerning automated decision making and profiling: You may ask us to stop automated decision making or profile, if you believe such automated decision making and profiling has legal or similarly significant effect upon you by emailing us at hi@ahaslides.com.

In addition to the foregoing rights, you also have the right to lodge complaints to the competent Data Protection Authority (“DPA”), usually the DPA of your home country.

Embedded content from other websites

Content on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Age limit

Our Services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us by email at hi@ahaslides.com

Contact us

AhaSlides is a Singaporean Exempt Private Company Limited by Shares with registration number 202009760N. AhaSlides welcomes your comments regarding this Privacy Policy. You can always reach us at hi@ahaslides.com.

Changelog

This Privacy Policy is not part of the Terms of Service. we may change this Privacy Policy from time to time. Your continued use of our services constitutes an acceptance of the then-current Privacy Policy. We also encourage you to visit this page periodically to review any changes. If we make changes that materially alter your privacy rights, we will send you a notification to your signed up email address with AhaSlides. If you disagree with the changes to this Privacy Policy, you can delete your Account.

• February 2025: Move "Cookies Policy" section to a dedicated page. Update section "How we use your information" with AI-Powered Features and Profiling.
• November 2021: Update section "How we store and secure information we collect" with a new additional server location.
• June 2021: Update section "What information we collect about you" with clarification on how Device and Connection Information is logged and deleted.
• March 2021: Add a section for "Third-party service providers".
• August 2020: Thorough update to the following sections: Whose information we collect, What information we collect about you, How we use your information, How we share information we collect, How we store and secure information we collect, Your choices, Your rights, Age limit.
• May 2019: First version of page.