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How To Host A Soft Skills Training Session At Work: The Complete Guide in 2024


Jane Ng 16 January, 2024 12 min read

How to train soft skills at work? Soft skills are often the unsung heroes of professional success. While technical prowess and hard talent can open many doors, it’s the mastery of soft skills that sets truly successful people apart. From effective communication to teamwork and problem-solving, soft skills can make all the difference in both your personal and professional life.

However, only through training and practice can you improve these skills. In this article, we’ll explore the world of soft skills, discover why prioritizing this type of development is essential to both individuals and organizations and how to host a soft skills training session at work successfully.

Let’s dive in!

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Soft skill training.

What Are Soft Skills?

Soft skills are the personal attributes, habits, interpersonal abilities, and communication abilities necessary in the workplace. Examples of soft skills include:

  • Communication skills
  • Teamwork and collaboration
  • Problem-solving
  • Adaptability
  • Leadership
  • Time management

Soft Skills vs Hard Skills

Both hard skills and soft skills are recognized as valuable in the workplace. 

Hardware skills, however, may be measured and specified more simply than soft skills because they are technical capabilities. They are typically hardware learned through formal education or on-the-job training. And they are needed to perform specific tasks on the job, such as programming languages, financial analysis, etc.

What is Soft Skills Training?

Soft-skills training is a type of professional development aimed at assisting individuals to enhance and sharpen their soft skills with social abilities. To boost their efficiency and success in their professional careers, thus bringing substantial benefits to the organization to which they belong.

Soft skills training can take many forms, including workshops, courses, online learning, coaching, and mentoring. They can take place in a group or one-on-one format (depending on the specific requirements and goals of the individual or organization).

Soft skill training examples. Photo: freepik

Benefits Of Soft Skills Training?

Some of the key benefits of soft skills training include:

1/ Better teamwork and collaboration

Soft skills training can help develop effective teamwork and collaboration skills, such as better communication, thereby building stronger working relationships with colleagues.

Moreover, it enables teams to handle disagreements efficiently and respectfully by fostering active listening abilities and versatility, promoting more harmonious cooperation.

2/ Better employee retention

Improved employee retention is another advantage of soft skills training. Employees who feel content in their positions and valued in their professional growth are more likely to remain with the organization.

By offering professional soft skills training, organizations show their commitment to employee development and growth, which can boost worker engagement and satisfaction. This can ultimately lead to a more loyal and dedicated workforce.

3/ Better customer service and customer loyalty

Better customer service and increased customer loyalty are additional benefits of soft skills training.

Through soft skills training, employees can improve their ability to empathize, actively listen, and communicate effectively with customers. They also develop the skills to resolve conflicts smoothly and show flexibility in challenging situations, leading to more positive customer interactions and increased customer loyalty.

4/ Better leadership 

Training in soft skills can make leaders more flexible and adaptive, allowing them to adjust to changing situations and guiding their teams through difficult times. 

Additionally, if their emotional intelligence is developed, they will have better decision-making and stronger bonds among team members.

Soft skills training can offer a variety of benefits for both individuals and organizations. Photo: freepik

Top Soft Skills For Improving Employee Performance

Here are some of the top soft skills that can help improve employee performance:

1/ Communication

Communication (both verbal and written) is one of the most important soft skills for improving employee performance. Good communication skills can help employees communicate effectively, build relationships, and work more effectively as part of a team.

Specifically, they will know how to communicate clearly and concisely and minimize misunderstandings or conflicts. Employees with good communication skills can listen actively, ask clarifying questions, and express themselves clearly and professionally.

Additionally, good communication skills can help employees build trust and credibility with their customers. When employees can effectively communicate their ideas, they are more likely to be valued.

2/ Time Management

Good time management means your employees know how to prioritize tasks, use their time effectively and meet deadlines.

Employees with good time management skills are better to balance multiple responsibilities, avoid procrastination, and always be ready for the unexpected. They can prioritize tasks based on importance and urgency and allocate time efficiently to ensure that all tasks are completed on time.

In addition, they know how to organize their work to stay focused and avoid distractions, which can help them complete tasks more efficiently, as well as reduce stress at work.

3/ Teamwork

Employees with effective teamwork skills are better when communicating and collaborating with colleagues, resolving conflicts, and contributing to a positive work environment. They understand the importance of open and honest communication, support, and mutual respect to achieve common team goals.

You can use soft skills exercises and activities that help employees understand the importance of teamwork and learn how to work effectively with others through team-building activities.

Who knows, some colleagues from strangers will become each other’s soul mates.

Teamwork icons set with ideas and brainstorming symbols flat isolated vector illustration.

4/ Problem-solving 

Employees who develop problem-solving abilities are better able to recognize difficulties and find successful solutions, whether they work alone or in a group.

They also can analyze complex situations, identify root causes, and develop creativity and innovations. They can think critically and logically and feel comfortable taking risks and making decisions.

Problem-solving skills can also help employees capitalize on opportunities, leading to increased success in their careers.

5/ Emotional Intelligence

Individuals with high emotional intelligence can become self-aware of their own emotions and adjust them as needed, as well as read and respond to others. They can communicate effectively, build relationships, and work well in a team. 

In addition, they are often able to handle difficult situations and deal with conflict and stress more effectively.

High emotional intelligence can also help employees build strong relationships with colleagues, customers, and superiors. It helps to improve performance, increase job satisfaction, and reduce stress in the workplace.

Giving and receiving feedback is an important process on how to train your staff effectively. Gather your coworkers’ opinions and thoughts with ‘Anonymous Feedback’ tips from AhaSlides.

How To Host A Soft-Skills Training Session At Work Successfully?

Now that you know the advantages of soft skills training, it’s time to consider how to develop soft skills in the workplace. A training session is not a bad idea, right?

Here are some tips for hosting a successful session:

1/ Identify the specific needs of your organization and employees

Before conducting any training session, it is crucial to identify areas for improvement in soft skills. 

You can conduct surveys, meet face-to-face with employees, or get feedback from a manager to understand what skills are lacking and need improvement.

2/ Set specific, realistic, and measurable goals

While soft skills are not tangible skills, that has nothing to do with measuring their effectiveness. You can set clear and specific measurable goals after the training session.

For example, one month after the training session, the goals could be in the form of increased customer satisfaction, better employee engagement, improved teamwork, etc.

While it’s good to have ambitious goals, setting realistic and achievable goals helps ensure that the training session is effective and that employees feel motivated to develop their skills.

How to train soft skills? Photo: freepik

3/ Choose the right trainer

The trainer should have experience and expertise in the soft skills that you want to develop in your employees, such as communication, time management, teamwork, problem-solving, etc. 

In addition, the trainer should have an engaging and interactive teaching style that can keep the participants interested and motivated throughout the soft skill coaching. They should and can also customize training to meet your organization’s specific goals and objectives.

4/ Make sure to prepare and have enough resources

Make sure you have the necessary resources and materials. You should also check that the training venue is fully equipped with the necessary resources, such as comfortable seating arrangements and the right learning environment.

To enhance the learning process, guarantee that trainers can access pertinent training materials like presentations, handouts, and case studies.

Consider having support staff available to assist the trainer with logistical and technical issues during the session. And remember to provide drinks and snacks for everyone!

5/ Make Soft-Skills Training session successful with AhaSlides

Use AhaSlides as your power tool to create interactive and visually engaging presentations that aid the learning process. AhaSlides provides a customized template library to help you create dynamic presentations.

Additionally, you can use AhaSlides’ interactive features, such as quizzes, a spinner wheel, and live polls, to encourage participant engagement and interaction during the training session.

Be creative with AhaSlides!

At the end of the training, get feedback on satisfaction and effectiveness with reports and measure the impact of the training on your employees’ soft skills development!

Frequently Asked Questions

What are soft skills?

Soft skills are the personal attributes, habits, interpersonal abilities, and communication abilities necessary in the workplace, including communication skills, teamwork and collaboration, problem-solving, adaptability, leadership and time management

What is soft skills training?

Soft skills training is a type of professional development aimed at assisting individuals to enhance and sharpen their soft skills with social abilities. To boost their efficiency and success in their professional careers, thus bringing substantial benefits to the organization to which they belong.

Benefits of soft skills training?

Soft skill training helps with the better teamwork and collaboration, better employee retention, better customer service and customer loyalty and better leadership!

What are some common soft skills?

Communication skills, teamwork, time management, and active listening skills.

How long does soft skills training take?

Soft skills training can run for about a few hours or weeks, depending on the complexity of the skills.

Key Takeaways 

Soft skills training is an important investment for organizations looking to enhance employee performance and achieve their business goals.

By providing opportunities for employees to develop soft skills with training sessions, organizations can improve customer service, leadership, employee retention, and overall employee satisfaction. 

However, running a successful soft skills training session requires careful planning with each specific step (but it won’t be too challenging if you let AhaSlides support 😉).