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10 Dos & Don’ts In Staff Meeting in 2023

10 Dos & Don’ts In Staff Meeting in 2023


Astrid Tran 26 May 2023 5 min read

What are the principles to follow in a Staff meeting

Better staff meetings lead to a better workplace. It is a good opportunity for all the employees in your department or team to gather together to talk about your work or project, to brainstorm, solve problems and make better decisions.

But staff meeting etiquette is still a controversial topic, as different individuals and organizations may have varying perspectives on what constitutes appropriate behavior during meetings. However, the goal of effective staff meetings is creating a comfortable meeting environment that respects diverse perspectives, encourages collaboration, and enables effective communication among participants.

What’s more? You might want to know more about dos and don’ts that everyone should be aware of in staff meetings. So, it is time to check out the best 10 dos and don’t in staff meetings in today’s article. By following some key principles, you can promote an inclusive environment where everyone’s voice is valued and respected.

staff meeting
What is a must-follow in Employee meeting? | Source: Shutterstock

Table of Contents

Rule #1 – Prepare Beforehand

Coming prepared for the meeting should be the first priority. You should review the agenda and any relevant materials beforehand. This shows respect for everyone’s time and enables you to participate in the discussions actively.


Rule #2 – Be Punctual

Time is gold. No one should have to wait for you. By arriving on time to staff meetings, it goes beyond just showing respect for others’ time; it reflects your commitment, professionalism, and dedication to your work. It also ensures that important topics are addressed without unnecessary delays or disruptions.

Rule #3 – Participate Actively

Active participation is crucial for effective staff meetings. When you actively engage in discussions and contribute your ideas and insights, you enhance the overall quality of the meeting and help drive the team towards achieving its goals. 

Rule #4 – Follow Meeting Etiquette

Adhering to proper meeting etiquette is essential for maintaining a respectful and productive atmosphere during staff meetings. It can be following dress-code, giving your full attention to the speaker, avoiding interrupting, using electronic devices during the meeting if necessary.

Rule #5 – Take Notes

One of the most important parts of participating in staff meetings is note taking. It helps you retain important information, track action items, and refer back to discussions later. It demonstrates your attentiveness and ensures that key points are not forgotten. Effective note-taking enhances your engagement and contributes to more effective follow-up and implementation of decisions.

weekly staff meeting
People are making notes while participating weekly staff meeting | Source: iStock

Rule #6 – Don’t dominate the discussion

It’s important to create a balanced and inclusive meeting environment where everyone’s voices are heard. Avoid monopolizing the discussion and give others an opportunity to share their ideas and perspectives. The best staff meetings should facilitate active listening, encourage participation from all team members, and foster a collaborative atmosphere that values diverse input.

Rule #7 – Don’t Forget Teamwork

Staff meetings shouldn’t be solely focused on formalities and pressure, especially first staff meeting with new team. It should go with a cozy and pleasant place to get team bonding and connection. Encourage a positive and supportive atmosphere where team members can connect, share ideas, and collaborate via icebreakers, games and quizzes. 


staff development meeting
Virtual Team icebreaker during a staff development meeting

Rule #8 – Don’t interrupt or speak over others

Inclusive communication is key during staff meetings. Be mindful not to interrupt or talk over others, as it can hinder collaboration and diminish the value of diverse perspectives. Give everyone a chance to speak and contribute fully by actively listening and waiting for your turn to speak. This fosters a culture of respect, collaboration, and enhances the overall quality of discussions and decision-making.

Rule #9 – Don’t shy away from asking questions

Don’t hesitate to ask questions during staff meetings. Your curiosity and inquisitiveness can spark insightful discussions, illuminate important matters, and contribute to better understanding. By seeking clarification, sharing your genuine interest, and fostering a culture of learning, you inspire others to engage and contribute their own perspectives. Remember, every question has the potential to unlock new ideas and drive the team forward. 

meeting staff for the first time
Asking is the key to successful meetings, especially meeting staff for the first time | Source: Shutterstock

Rule #10 – Don’t lose sight of time

In order to maintain professionalism during staff meetings, it is crucial to have a keen awareness of time. Respect the allocated meeting duration by starting and ending on time. Conducting a staff meeting successfully start with keeping discussions focused and avoid veering off-topic to ensure efficient use of everyone’s time. By demonstrating time management skills and upholding professionalism, you contribute to a productive and respectful meeting environment that maximizes outcomes for the team.



Frequently Asked Questions

Got a question? We've got answers.

A virtual staff meeting is a meeting conducted online or through digital platforms, where participants connect remotely from different locations using video conferencing or collaboration tools. Instead of gathering in a physical space, participants join the meeting virtually using their computers, laptops, or mobile devices.
The good staff meeting has a well-defined purpose, structured agenda, efficient time management, and promotes teamwork and collaborative problem-solving. Meeting follow-ups need to evaluate the effectiveness of the meeting and gather feedback from participants.
There are several types of staff meetings as follows onboarding meetings, Kickoff meetings, Feedback and retrospective meetings, Introductory meetings, Status update meetings, Brainstorming meetings and one on one meetings with staff
The leader of a staff meeting should be someone who can effectively manage the meeting process, keep discussions on track, encourage participation, and ensure that the meeting objectives are achieved.

Key Takeaways

The shift to remote work has indeed brought about changes in meetings, more virtual staff meetings becoming more popular. For better leading staff meetings and improving team engagement during both in-person and remote employee meetings, AhaSlides can be a good solution with a range of interactive features and for somewhat free. Check AhaSlides right away and see how your next staff meetings are different!

Ref: Forbes