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The 7 Golden Benefits of Presentation Software (+ 3 Cons)

The 7 Golden Benefits of Presentation Software (+ 3 Cons)

Presenting

Lawrence Haywood 15 Jun 2022 6 min read

It’s very rare to find someone who hasn’t made a presentation at school or work. Whether it’s a sales pitch, a TED Talk or a chemistry project, slides and presentations have always been a significant part of our academic and professional growth.

As with most things in life, the way we do presentations has undergone a major facelift. In the current remote and hybrid work environment, the importance and benefits of presentation software is undeniable.

If you’re looking for the features, uses and challenges of presentation software, this article is for you!

Changes in the Presentation Software Field

PowerPoint and presentations have been synonymous for decades now. This is not to say that presentations didn’t exist before PowerPoint; there were chalkboards, whiteboards, hand-drawn posters, flip charts, and slide decks for all purposes.

However, the rise of technology gradually helped companies replace hand-drawn slide decks with computer-generated slides, which finally led to PowerPoint – one of the most popular pieces of presentation software of all time. It’s been years since PowerPoint revolutionised the game and now there are plenty of alternatives evolving the industry in their own way.

PowerPoint and similar software allow the presenter to create a digitised slide deck with editable text and graphics. The presenter can then present that slide deck to the audience, either directly in front of them or virtually through Zoom and other screen-sharing software.

A presentation about Ecduadorian coffee beans on PowerPoint
One slide in a presentation made on PowerPoint.

7 Benefits of Presentation Software

So, are you ready to take the step to modern presentation software? Don’t worry, it’s nowhere near as intimidating as you think!

Start by checking out some of the reasons why presentation software has been a real game-changer for presenters and presentations all over the world.

#1 – They’re Engaging Visual Tools

Did you know that 60% of people prefer a presentation full of visuals, while 40% of people say it’s an absolute must they they’re included? Text-heavy slides are relics of presentation dinosaurs, the new way is graphics.

Presentation software gives you so many opportunities to illustrate your topic with the help of visual cues, such as…

  • Images
  • Colour
  • Graphs
  • Animations
  • Transitions between slides
  • Backgrounds

This choice of elements is a treasure trove for traditional presenters. They can really help you grab your audience’s attention when you’re giving your presentation, and are great aids when it comes to telling an effective story in your presentation.

3 types of presentation previews made on Visme
3 types of visual presentations made with Visme.

#2 – They’re Easy to Use

Most presentation software is quite easy to learn and use. The tools were originally designed to mimic how a traditional presenter presents their slides, and over time, they’ve become more and more intuitive.

Of course, with the vast customisation options they offer, there’s a chance that newbie presenters can get overwhelmed. Still, each tool usually has a plentiful help section and contactable customer service team to combat that, as well as communities of other presenters who are ready to help with any problems.

#3 – They Have Templates

It’s a standard nowadays for presentation tools to come with several ready-to-use templates. Usually these templates are a few very well-designed slides that look fantastic; your only job is to replace the text and maybe add your own images!

These eliminate the need to create your presentation templates from scratch and can save you entire evenings agonising over every single element within your presentation.

Some established presentation software have got over 10,000 templates to choose from, all based on slightly different topics. You can be fairly assured that if you’re looking for a template in your niche, you’ll find it in the template library of some of the big names in presentation software.

#4 – They’re Interactive

Well, not all of them, but the best ones are!

An interactive presentation is one that creates a two-way dialogue between the presenter and their audience by allowing the presenter to create questions in their presentation and allowing the audience to actually answer them.

Usually, the audience will join the presentation and answer the questions directly from their phones. These questions can be in the form of a poll, word cloud, Q&A and more, and will display the whole audience’s answers visually for everyone to see.

A question posed in a presentation on AhaSlides, with all audience answers presented in a donut chart.

Interactivity is definitely one of the biggest benefits of presentation software, and one of the biggest free tools in the interactive presentation game is AhaSlides. AhaSlides lets you create a presentation full of interactive slides; your audience simply joins, contributes their ideas and stays engaged throughout the entire show!

#5 – They Work Remotely

Imagine trying to present something to an audience around the world if you didn’t use presentation software. The only thing you could do is to hold up your A4 slides to the camera and hope that everyone could read it.

Presentation software makes the whole process of broadcasting your slides to your online audience so much easier. You simply share your screen and present your presentation through the software. While you’re talking, your audience will be able to see both you and your presentation fully, making it just life real life!

Some presentation tools let the audience take the lead, meaning that anyone can read and progress through the slides themselves, without the need for the presenter. This is a great way to make the traditional ‘presentation handouts’ available for audiences wherever they are.

#6 – They’re Multimedia

As well as being visually appealing, the ability to add multimedia to our presentations makes them super exciting, for both you and your audience.

There are 3 things that can elevate your presentation no end…

  1. GIFs
  2. Videos
  3. Audio

Each of these are directly embeddable as slides within the presentation and don’t require you to jump between platforms while you’re trying to get into your flow. They help stimulate your audience’s senses and keep them involved and in tune with the presenter.

There are several types of presentation software that allow you to access large GIF, video and sound libraries and drop them straight into your presentation. Nowadays, you don’t have to download anything at all!

Using audio in a presentation - one of the benefits of using presentation software.
An audio quiz question as part of a presentation on AhaSlides.

#7 – They’re Collaborative

The more advanced presentation software out there is collaborative for a smooth remote work environment.

They allow multiple people to work on a presentation at the same time and allow individual members to send the presentations to each other for editing in their own time.

Not only that, but some of the interactive presentation platforms even let you collaborate with your own moderator, who can ensure that the questions you’re getting in a Q&A are savoury enough.

Collaborative features like these were developed to help create and present team presentations more effectively.

3 Cons of Presentation Software

For all the benefits of presentation softrware, they do have their drawbacks. There are also a few challenges you need to be aware of when you use presentation software for your next presentation.

  1. Going Overboard – The most common mistake presenters commit with their presentation is to include too many multimedia effects. It is quite easy to get experimental when presented with a huge range of options and you might end up drowning a slide with too many effects, animations, and font customisations. This dilutes the primary purpose of your presentation – to grab the audience’s attention and help them understand your topic.
  2. Cramming – Likewise, when you can make everything tiny, you might experience the temptation to cram your slides with information. But far from filling your audience with more information, it actually becomes much more difficult for them to take anything meaningful away. Not just that; content-heavy slides also sap the attention of your audience, which eventually makes it harder to get them to look at your slides in the first place. It is better to include your primary thoughts as headings or bullet points on the slide and describe them in detail through your speech. The 10-20-30 rule can really help with this.
  3. Tech Issues – The fear of ludites everywhere – what if my computer crashes? Well, it’s a valid concern; computers have crashed many times before and many other inexplicable tech issues have arisen at the worst possible times. It could be an unstable internet connection, a link that doesn’t work or a file that you could have sworn you attached. It’s easy to get flustered, which is why we recommend you to have backup software and a backup of your notes for a smooth transition if something goes wrong.

Now that you have an idea about the pros and cons of presentation software, it will be infinitely easy for you to create an effective presentation for your next audience. Until you do so, check out the variety of interactive templates available at AhaSlides and use them for free to create your next power-packed presentation.

What are you waiting for?


Grab an AhaSlides template to see the wonders of modern presentation software in action!

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All-hands Meeting
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Monthly Team Meeting
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Team Retrospective
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Word Cloud Icebreakers
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Topic Review
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Music Theory Lesson

Use this reference code when you checkout: AHAXMAS21